C2A - Prequalify Derelict Vessel Contractors

Procurement Requests - C2 A

COMMISSION MEMORANDUM

RECOMMENDATION

The City Administration (“Administration”) recommends that the Mayor and City Commission (“City Commission”) approve the Resolution.

This solicitation is currently under the cone of silence.

BACKGROUND/HISTORY

The Police Department requires the services of viable contractors from which the City may utilize 1) removal and disposal of derelict vessels as the result of damage caused by accidents, storms, and/or owner neglect/abandonment, which may include sunken and partially sunken vessels, and/or other debris that may impede navigation and affect the safety of public waters; 2) removal and disposal of damaged vessels by a major natural disaster event, which may include sunken and partially sunken vessels and other debris that may impede the navigation of public waters, wherein Code of Federal Regulations (“CFR”) and FEMA Recovery Policy shall apply. A pool of prequalified contractors is an important tool in the City's portfolio of emergency response contracts. Because most of the needs are unplanned and require a quick response, it is in the City's best interest to have a pool of prequalified contractors for which the Police Department or other City departments may seek proposals and quickly deploy a contractor to address the identified need.

On May 13, 2020, the City awarded Invitation to Bid 2020-006-JC (the “ITB”) pursuant to Resolution No. 2020-31258 to establish a contract, by means of sealed applications, with qualified contractors to establish a prequalified pool of contractors for the removal and disposal of derelict or abandoned vessels from public waters on an as-needed basis. The Resolution also delegated to the City Manager the authority to add or remove contractors to the pool, providing such contractors met the requirements of the ITB.

The initial term of the contracts was May 13, 2020, through May 12, 2023 (three years), with two

(2) one-year renewal options, which are scheduled to expire on May 12, 2025. The prequalified pool of contractors established pursuant to this contract consists of the following applicants:

• · Adventure Environmental, Inc. · Ballard Marine Construction LLC · Biscayne Towing & Salvage, Inc. · Blue Water Marine Services, Inc. · CB Marine Towing and Salvage, Inc., d/b/a Seatow Miami · DRC Emergency Services LLC · Ebsary Foundation, Co. · Fast Response Marine Towing & Salvage LLC · In Depth, Inc. · Isla Maritime, Corp. · Kearns Construction, Co. · Legion Undersea Services LLC · Mainstream Commercial Divers, Inc. · Ram Marine Services, Inc. · Upper Cut Promotions LLC, d/b/a Marine Demolition & Salvage Service · Viking Diving Services, Inc.

In order to establish a replacement contract, the City developed Invitation to Bid (ITB) 2025-207- JP Prequalification Application for Derelict Vessels Removal and Disposal. The purpose of this ITB is to establish a contract by means of sealed applications, with qualified contractors for the establishment of a prequalified pool of contractors for derelict vessel removal and disposal. The pre-qualified pool established shall effectively create a source of viable contracts from which the City may issue Invitation to Quotes (“ITQs”) for various City derelict vessel removal and disposal services during the term of the contract. Further, at any time, the City, through the approval of the City Manager, may accept applications and add additional or remove contractors to the list of prequalified contractors during the term of the contract which shall be for a period of five (5) years.

ANALYSIS

The ITB was issued on February 21, 2025. The Procurement Department issued bid notices to companies through email and the e-procurement system, with 20 prospective bidders accessing the advertised solicitation. Responses were due and received on March 24, 2025. The City received applications from the following five (5) contractors: Adventure Environmental, Inc., DRC Emergency Services, LLC, In Depth, Inc., Isla Maritime, Corp., and Kearns Construction, Co.

The ITB stated that following the review of applications, the responsive and responsible bidder(s) meeting all the terms and conditions of this ITB would be recommended for award. In its due diligence, the Procurement and Police Department found that the following five (5) contractors are responsive, responsible bidders meeting all terms and conditions of the ITB and are recommended for the prequalification award:

• · Adventure Environmental, Inc. · DRC Emergency Services, LLC · In Depth, Inc. · Isla Maritime, Corp. · Kearns Construction, Co.

As previously noted, the prequalification pool will remain open throughout the contract's five-year term. The City, through the City Manager, may continue to accept applications and add or remove contractors from the prequalified list as needed. This flexibility ensures that the City maintains a robust pool of qualified contractors to efficiently address derelict vessel removal and disposal services.

Below is a brief description of the five (5) contractors recommended for award:

Adventure Environmental, Inc.'s extensive project experience includes coastal-related services in the marine environment, including debris removal and disposal, derelict vessel removal and disposal, organic muck removal, processing and disposal, and advanced turbidity controls. Since 2012, the City has been satisfied with the company's performance as the incumbent provider of waterway cleanup and debris removal services. Additionally, Adventure Environmental, Inc. has served as an incumbent contractor for derelict vessel removal and disposal. Beyond its work with the City, the company provides similar services to the South Florida Water Management District and Monroe County. All references provided positive feedback.

DRC Emergency Services, LLC (“DRC”) is headquartered in Galveston, Texas, and maintains offices across the United States, providing it with geographical maneuverability along the Atlantic and Gulf Coasts. DRC is vastly familiar with Florida as it presently holds disaster relief contracts with the cities of Miami, Surfside, and Hollywood and the counties of Monroe, and Miami-Dade. DRC is an incumbent providing derelict vessel removal and disposal services to the City and is also the primary contractor for debris removal and disaster recovery services. The city has been satisfied with its work and offered positive feedback.

In Depth, Inc. is a full-service marine construction and commercial diving company specializing in underwater inspection, maintenance, and repair. Headquartered in Tampa, Florida, the company provides professional diving and marine services to a wide range of industries, including maritime, infrastructure, and environmental sectors. In Depth, Inc. is an incumbent providing derelict vessel removal and disposal services to the City and is also on the City’s contract for Job Order Contracting services for seawall and coastal construction. The City has been satisfied with its work and offered positive feedback.

Headquartered in Houston, Texas, Isla Maritime LLC is a maritime services company specializing in marine salvage, commercial diving, vessel management, and consulting. With a team boasting over 40 years of experience, Isla Maritime’s personnel are seasoned professionals in marine salvage, commercial diving, naval architecture, and abandoned or derelict vessel removal. The company is committed to delivering high-quality solutions in the shipping, offshore, and logistics industries while ensuring compliance with industry regulations and safety standards. Isla Maritime LLC is an incumbent providing derelict vessel removal and disposal services to the City, and the City has been satisfied with its work and offered positive feedback.

Kearns Construction Co. is a Florida-based general contractor incorporated in Miami, Florida, in 2001. Kearns Construction Co. specializes in performing primarily marine construction, environmental restoration, commercial diving, and tremie pour services. Other clients include the City of Miami and Patton Real Estate Group, LLC. Kearns Construction, Co. is an incumbent providing derelict vessel removal and disposal services to the City and is also on the City’s contract for Job Order Contracting services for seawall and coastal construction. The City has been satisfied with its work and offered positive feedback.

FISCAL IMPACT STATEMENT

There is no fiscal impact at this time as this item only establishes a pool of prequalified contractors for future use. When services are needed, staff will seek quotes from the pool of prequalified contractors. All expenditures pursuant to this contract will be based on approved funding appropriated to the respective department’s budget. Grant funds are not anticipated to be utilized for these services.

Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY)

If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/

FINANCIAL INFORMATION

011-1120-000312-20-401-595-00-00-00- $80,000.00

CONCLUSION

Proactively prequalifying contractors that can be contacted for proposals for future work will expedite the City’s response to future needs for removal and disposal of derelict vessels. Otherwise, waiting to issue a solicitation when the need arises would significantly delay acquiring services when needed.

It is recommended that the Mayor and City Commission of the City of Miami Beach, Florida, approve the Resolution, prequalifying the initial pool of contractors: Adventure Environmental, Inc., DRC Emergency Services, LLC, In Depth, Inc., Isla Maritime, Corp., and Kearns Construction, Co.; further authorizing the City Manager to keep the ITB open to prequalify additional contractors and delegates authority to the City Manager to add contractors to the pool, provided such contractors meet the requirements of the ITB or remove contractors for non- performance. Further, providing that any purchase in excess of $100,000 shall be subject to the prior approval of the City Commission.

Applicable Area

Citywide

Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No

If so, specify the name of lobbyist(s) and principal(s):

Department

Procurement

Sponsor(s)

Co-sponsor(s)

Condensed Title

Accept Rec/ITB 2025-207-JP, Prequal Application for Derelict Vessels Removal/Disposal. PD/PR

Previous Action (For City Clerk Use Only)