C7S - Donate 2 Police Vans to Turks & Caicos

Resolutions - C7 S

COMMISSION MEMORANDUM

RECOMMENDATION

The Administration recommends the Mayor and City Commission consider and adopt the Resolution to donate two police prisoner transport vans to the Turks & Caicos Islands Police Force.

BACKGROUND/HISTORY

The Miami Beach Police Department (MBPD) has developed professional relationships with several international law enforcement agencies and entertained, with some of them, discussions about delivering training for their officers. While doing so, in 2018 James Smith, then Commissioner for the Royal Turks and Caicos Police Force (TCPF), expressed a critical need for police vehicles through which to better carry out their law enforcement duties. In response to this identified need, the City of Miami Beach drafted a standing Letter of Understanding with TCPF.

The Department has identified various vehicles at end-of-life that could be provided to their police force. In addition to the contribution of the 2011 Ford Police Prisoner Transport Van in 2018, a second donation of four (4) 2011 Ford Explorers and one (1) Ford Interceptor was carried out in 2021, and a third donation of one (1) 2010 Ford Fusion, one (1) 2012 Ford Fusion, two (2) 2013 Ford Interceptors, and one (1) 2013 Ford Fusion was carried out in 2023.

ANALYSIS

The Department would now like to donate two (2) obsolete 2014 Ford E350 police prisoner transfer vans to TCPF at no cost to the City of Miami Beach.

City vehicles are scheduled for review and/or replacement based on a pre-determined schedule and using various industry standard metrics to include age, mileage, maintenance, engine hour and overall condition. Once vehicles have reached the pre-determined criteria, they are considered to have reached their “end-of-life” following a physical inspection and determination of safety and maintenance cost effectiveness.

The inspection of the aforementioned vehicles determined that they had reached their end-of-life with the Department.

Under normal circumstances, vehicles reaching their end-of-life are sold at regularly held public

auctions as doing so positively impacts the City’s overall cost of asset ownership. Proceeds from auction sales are used to reduce the cost of purchasing replacement vehicles. MBPD and fleet staff estimated the fair market value of the vehicles to determine whether any substantial cost associated with donating versus selling would be incurred. Upon review, Fleet Management estimated the auction value of the vehicles to be $7,310 each. The appraisal does not account for costs associated with preparing an end-of-life MBPD vehicle for auction, which would include costs to remove MBPD graphics, fuel management, and AVL system systems or the costs of administering the auction itself. The actual sale price of the vehicle is unknown and would be subject to the mechanical condition of the vehicle and market environment at the time of the final auction sale.

The MBPD has approved the replacement of the vehicles as part of the Fleet Management’s annual fleet acquisition list, and the vehicles have officially been declared as surplus and of no further use to the City. The donation, however, would make a significant and positive impact to an agency which does not easily have access to vehicles with similar capacities.

CONCLUSION

The Administration therefore requests the Mayor and the City Commission authorize the City Manager and Miami Beach Police Department to carry out the donation of the two prisoner transport vehicles to the Royal Turks and Caicos Police Force.

Applicable Area

Citywide

Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No

If so, specify the name of lobbyist(s) and principal(s):

Department

Police

Sponsor(s)

Co-sponsor(s)

Condensed Title

Donate (2) Police Prisoner Transport Vans to Turks & Caicos Islands Police Force. PD

Previous Action (For City Clerk Use Only)