C7W - Authorize Drone Light Show Services

Resolutions - C7 W

COMMISSION MEMORANDUM

RECOMMENDATION

The Administration recommends the approval to authorize negotiations relating to Invitation to Quote (ITQ) No. 2024-0380-005 for Drone Light Show Services; authorization to enter into negotiations with Firefly Drone Shows LLC, as the top-ranked proposer; further, if the Administration is not successful in negotiating an agreement with Firefly Drone Shows LLC, authorization to enter into negotiations with an alternate ranked proposer; and authorizing the City Manager and City Clerk to execute an agreement upon successful negotiation by the Administration.

BACKGROUND/HISTORY

As part of its extensive cultural offerings to residents and visitors, the Administration has witnessed the positive impact of incorporating drone light shows as an additional creative element for the enjoyment of all during City-produced special events.

On August 28, 2024, Invitation to Quote (ITQ) No. 2024-0380-005 was released for Drone Light Show Services (the “ITQ”) for events produced by the City’s Tourism and Culture Department.

On September 30, 2024, the City received proposals from Firefly Drone Shows LLC, Sky Elements LLC, Pixel Swarm Drones LLC, Celestial Drone Shows LLC, and Nova Sky Stories, LLC.

On November 8, 2024, an Evaluation Committee consisting of representatives from the following departments: Fire Department, Police Department, and Parks and Recreation Department, convened to review and score the proposals. The Evaluation Committee received general information on the scope of services, copies of the proposals, and were instructed to score and rank the proposals pursuant to the evaluation criteria established in the ITQ.

ANALYSIS

The evaluation process resulted in the proposers being ranked by the Evaluation Committee in the following order: 1 st ranked - Firefly Drone Shows LLC, 2 nd ranked - Sky Elements LLC, 3 rd ranked - Nova Sky Stories LLC, 4 th ranked - Pixel Swarm LLC, 5 th ranked - Celestial Drones LLC.

FISCAL IMPACT STATEMENT

The fiscal impact will be determined by the approved budget allocation for each City event and subsequent negotiation with the vendor.

Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY)

If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/

FINANCIAL INFORMATION

CONCLUSION

The Administration recommends the approval to authorize negotiations relating to Invitation to Quote (ITQ) No. 2024-0380-005 for Drone Light Show Services; authorization to enter into negotiations with Firefly Drone Shows LLC, as the top-ranked proposer; further, if the Administration is not successful in negotiating an agreement with Firefly Drone Shows LLC, authorization to enter into negotiations with an alternate ranked proposer; and authorizing the City Manager and City Clerk to execute an agreement upon successful negotiation by the Administration.

Applicable Area

Citywide

Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No

If so, specify the name of lobbyist(s) and principal(s):

Department

Tourism and Culture

Sponsor(s)

Co-sponsor(s)

Condensed Title

Accept Rec/ Authorize Negotiations with Firefly Drones LLC for City-Sponsored Drone Shows

Previous Action (For City Clerk Use Only)