R7M - Amend Ocean Dr/lummus Park Design

Resolutions - R7 M

COMMISSION MEMORANDUM

RECOMMENDATION

The Administration recommends that the Mayor and City Commission (City Commission) adopt the Resolution.

BACKGROUND/HISTORY

On February 23, 2022, the City Commission approved the Art Deco Cultural District (ADCD) Vision Plan, in concept and authorized the Administration to issue RFQ No. 2022-436-ND for Architectural and Design Services for the Ocean Drive Corridor Improvements and Lummus Park Enhancement Project. The ADCD Vision Plan is a study covering properties and roadways adjacent to commercial corridors, including Washington Avenue, Collins Avenue, Ocean Drive, and Lummus Park and includes proposed conceptual plans, recommendations for implementation, a rough order of magnitude cost estimate, and a phasing plan.

On October 26, 2022, the City Commission adopted Resolution 2022-32340 authorizing the City Manager to negotiate with the top ranked proposer, Calvin, Giordano & Associates, Inc. (CGA). On June 6, 2023, the City executed the agreement with CGA, for Architectural and Engineering (A/E) Design Services (Agreement), for the Ocean Drive Corridor Improvements and Lummus Park Enhancement Project (Project), in the total amount of $2,720,049.70.

The Agreement with CGA includes a feasibility study to evaluate the three (3) configuration options for Ocean Drive between 5th and 15th Street, proposed in the ADCD Vision Plan. Option one (1) two-way vehicular access to Ocean Drive, option two (2) one-way vehicular access to Ocean Drive and option three (3) full pedestrianization of Ocean Drive. The scope of work also

includes the development of a Master Plan for Lummus Park, obtaining Historic Preservation Board (HPB) approvals for both Ocean Drive and Lummus Park, development of the 30% design document for Lummus Park and the 100% biddable construction documents for Ocean Drive between 5th and 15th Street, intersecting roads, and the transitional area connecting Ocean Drive with Lummus Park. Additionally, CGA is to prepare and conduct a thorough process of public outreach.

ANALYSIS

CGA’s Notice to Proceed was issued on June 9, 2023, and subsequently, CGA commenced meeting with the regulatory agencies. Prior to commencing the data collection, traffic analysis and modeling (Study), it was necessary to obtain concurrence from both regulatory agencies, Miami-Dade County Department of Transportation and Public Works (DTPW) and the Florida Department of Transportation (FDOT). Following numerous meetings, submittals by CGA and reviews by the regulatory agencies, the necessary approval of the Study methodology was obtained from the DTPW in April 2024 and the FDOT in May 2024

The approved Study area and methodology, in contrast to that anticipated in CGA’s original proposal and Agreement, resulted in an increase to the manhours necessary to satisfy both regulatory agencies. In addition, the Study required by the regulatory agencies necessitates the collection of traffic data at additional intersections, the evaluation of additional multiple scenarios and the preparation of additional traffic models. Further, the approved Study methodology requires the consultant to evaluate several projects impacting the area of study, such as the existing Ocean Drive conditions, closure of Espanola Way, and the proposed Miami-Dade County plans for Bus Rapid Transit (BRT). This additional effort, resulting from additional regulatory agency requirements for the Study, was not contemplated at the time of the execution of the Agreement with CGA.

In July 2024, CGA commenced collecting the traffic data at different intersections and in October 2024 commenced preparing the Study for the three (3) ADCD Vision Plan configuration options. The Study is currently being finalized and CGA will provide an update on the preliminary findings at the next meeting of the City Commission with the formal recommendations to be presented in July 2025, once the Study has been presented and discussed with the regulatory agencies.

On October 30, 2024, the City Commission adopted Resolution 2024-3337 (Exhibit A), directing the Administration to take the necessary next steps to implement lighting and sidewalk improvements as part of the Project, including community engagement and required approvals from the HPB, the GO Bond Oversight Committee and the City Commission, as well as the preparation of any necessary amendment to the scope of the Agreement.

On March 25, 2025, CGA submitted a negotiated proposal for services related to the additional scope of work necessary to comply with the requirements of the DTPW and FDOT approved traffic study methodology, and for additional design services required to implement the lighting and sidewalk improvements identified in the Resolution, along the Ocean Drive corridor, in the total amount of $540,907.54.

The proposal is broken down into two (2) separate components: (1) additional traffic study requirements, in the amount of $254,485.30, and (2) the implementation of lighting and sidewalk improvements to Ocean Drive in the amount of $286,422.24, should the City Commission elect to proceed with this scope. This Amendment No. 1 (Exhibit B) to the Agreement will increase the total contract amount from $2,720,049.70 to $3,260,957.24.

City staff has reviewed the negotiated proposal for the additional services and found it reasonable for the effort required from the consultant.

The proposed timeline for completing the lighting and sidewalk improvements should the City Commission elect to proceed with this scope and following an anticipated Notice to Proceed on May 21, 2025, includes the preparation of the thirty-percent plans, and pursuit of HPB approval in September 2025. It is anticipated that an Invitation to Bid will be issued in June 2026 and construction will commence in October 2026.

The proposed timeline for completing the future GOB Project has been impacted. Upon receipt of direction from the City Commission, in July 2025, the consultant will proceed with finalizing the study analysis with the regulatory agencies, commence with the thirty percent (30%) plans, obtain HPB approval in May 2026, issue an Invitation to Bid in January 2027 and commence construction in May 2027.

FISCAL IMPACT STATEMENT

The total amendment of $540,907.54 partially uses previously appropriated project funds, with $346,287.13 contingent on approval in a future FY25 capital budget amendment.

Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY)

If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/

FINANCIAL INFORMATION

393-0820-061357-00-410-576-00-00-00-22522 Subject to a future Capital Budget Amendment to FY25 $194,620.41 $346,287.13

Total

$540,907.54

CONCLUSION

The Administration recommends that the City Commission adopt the Resolution.

Applicable Area

South Beach

Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No

If so, specify the name of lobbyist(s) and principal(s):

Department

Capital Improvement Projects

Sponsor(s)

Co-sponsor(s)

Condensed Title

Amendment 1, A/E Services for Ocean Drive Corridor/Lummus Park Project. CIP

Previous Action (For City Clerk Use Only)