C7N - Approve Shelter Services Agreement

Resolutions - C7 N

COMMISSION MEMORANDUM

RECOMMENDATION

The Administration recommends approving the Resolution to authorize the execution of Professional Services Agreement between the City of Miami Beach and Miami Rescue Mission Inc., (“Contractor”) for a period of five (5) years, for emergency shelter services in the annual amount of $136,875, with the annual amount increased by three (3) percent annually, with two (2), two (2) year renewal periods at the City’s option, and further authorizing the City Clerk and City Manager to execute the Agreement.

BACKGROUND/HISTORY

The Miami Rescue Mission, Inc., offers a comprehensive range of services, including emergency shelter, job training, education courses, employment opportunities, mental health counseling, residential substance abuse treatment programs, and transitional and permanent housing for men that are experiencing homelessness. Since 2003, the City has partnered with the Contractor for the provision of fifteen (15) emergency shelter beds. This long-standing collaboration enables the City to offer safe, supportive shelter placements equipped with resources that help individuals pursue both short- and long-term goals. The Miami Rescue Mission, Inc. plays a vital role in the City’s outreach efforts by serving individuals who may face barriers to accessing other shelters due to mental health needs, substance addictions, or criminal history. The City’s Homeless Outreach Services staff provides Care Coordination services to further assist sheltered individuals with accessing critical services, such as identification replacement, employment services, and referrals to transitional and permanent housing.

The City’s current agreement with The Miami Rescue Mission, Inc., executed on October 5, 2018, initially provided fifteen (15) emergency shelter beds at a rate of $18.04 per bed, per day. Over time, the daily rate has gradually increased to the current rate of $22.00 per bed, per day. During

the agreement’s second renewal term, and in support of the City’s initiative to provide street outreach services seven (7) days a week, Contractor has enhanced accessibility by accepting clients on weekends—an essential feature for ensuring consistent placement options beyond standard weekday hours. The second renewal term of the Agreement is set to expire on October 4, 2025.

The professional services provided by The Miami Rescue Mission, Inc. qualify as professional services exempt from formal bidding requirements under Florida Statute 287.057(3)(f)(b).

ANALYSIS

Since the execution of the original Agreement, the Contractor has consistently fulfilled its contractual obligations to the City, providing homeless men with access to a wide range of services, including shelter beds, substance abuse treatment services, and behavioral and mental health services. In addition to accepting clients on weekends, the Contractor also readily accommodates the City during emergencies,—such as extreme weather conditions,—ensuring individuals in crisis have access to safe and supportive shelter when it is needed most.

The Miami Rescue Mission, Inc. has expressed its willingness to continue serving as an emergency shelter provider for the City at an initial rate of $25.00 per bed, per day, for fifteen (15) beds, with the annual amount increasing by three percent (3%) each year. The combination of weekend availability, comprehensive services, and cost efficiency makes the Contractor a critical partner in the City's efforts to address homelessness with both fiscal responsibility and compassionate care.

The Administration drafted the FY 2025 Agreement to include fifteen (15) shelter beds to address and reduce homelessness amongst men in Miami Beach. Service deliverables will include medical, mental health, and substance abuse screenings, with access to corresponding treatment services. The City’s Homeless Outreach Services staff will continue to provide Care Coordination services to individuals that accept shelter placement.

The Administration is seeking City Commission’s approval of the Fiscal Year 2025 Professional Services Agreement with The Miami Rescue Mission, Inc., for the provision of fifteen (15) shelter beds at the rate of $25.00 per bed, per day, in the amount of $136,875 for the first year, with the annual amount increasing by three percent (3%) annually, with two (2), two (2) year renewal terms at the City’s option.

FISCAL IMPACT STATEMENT

$136,875

Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY)

If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/

FINANCIAL INFORMATION

011-0560-000349-23-405-575-00-00-00- Housing & Community Services

CONCLUSION

The Administration recommends approving the Professional Services Agreement with The Miami Rescue Mission, Inc. for a period of five (5) years, in the amount of $136,875 for the first year, with the annual amount increasing by three percent (3%) annually, with two (2), two (2) year renewal terms at the City’s option, and authorizing the City Manager to execute the Agreement.

Applicable Area

Citywide

Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No

If so, specify the name of lobbyist(s) and principal(s):

Department

Housing and Community Services

Sponsor(s)

Co-sponsor(s)

Condensed Title

Approve Agreement w/ The Miami Rescue Mission, Inc. for Emergency Shelter Services. HCS

Previous Action (For City Clerk Use Only)