C2D - Approve Collins Park Rotunda Management

Procurement Requests - C2 D

COMMISSION MEMORANDUM

TITLE:

A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO INVITATION TO NEGOTIATE NO. 2024-007-ND, FOR THE MANAGEMENT AND OPERATION OF THE COLLINS PARK ROTUNDA; APPROVING THE MANAGEMENT AGREEMENT (THE “AGREEMENT”) BETWEEN THE CITY AND FRIENDS OF THE BASS MUSEUM, INC., ATTACHED TO THE CITY COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION AS EXHIBIT A; AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT. (TOURISM AND CULTURE DEPARTMENT)

RECOMMENDATION

The City Administration (“Administration”) recommends that the Mayor and City Commission (“City Commission”) approve the Resolution.

BACKGROUND/HISTORY

Miami Beach’s Collins Park Cultural District is home to a rich tapestry of cultural, performing arts and civic organizations and facilities including the Miami Beach Regional Library, Miami City Ballet, The Bass Museum of Art, the future Collins Park Cultural Center, and the Collins Park Rotunda (the “Rotunda”). The City of Miami Beach commissioned the Rotunda in 1962 as an auditorium for the adjacent library. The space has served various uses, including a venue for art- related special event activations. For example, in 2019, through the City’s Artist in Residence program, the Rotunda served as a community meeting space to discuss issues related to the environment. In 2021, the Rotunda was temporarily used as an artist studio to produce a community-based public artwork that was commissioned through The Bass Museum of Art. Art Basel has also programmed the space with site-specific art installations.

The Rotunda is in the process of being renovated under the management of the Office of Capital Improvement Projects (CIP). On December 13, 2023, the City Commission awarded ITB 2023- 321-DF, for the Collins Park Rotunda renovations, with an anticipated final completion date of December 2025. The scope of work includes a complete renovation of interior and exterior systems, incorporating Americans with Disabilities Act (ADA) accessibility requirements, and a new stand-alone building which will house restrooms and mechanical equipment. The renovations are funded, in part, through the Arts and Culture General Obligation Bond, as well as a State of Florida grant.

Once the space is renovated, it is intended to be used as a space for art organizations and artists to create, display and perform. In anticipation of the completed renovations, on December 13, 2023, the Mayor and City Commission authorized the issuance of ITN No. 2024-007-ND to receive and consider proposals for the management and operation of the Collins Park Rotunda. The goal of the ITN process was to engage an organization to develop and implement active arts or cultural uses for the Rotunda, while managing and operating the facility as a first-class, high- quality, state-of-the-art venue. ITN responses were due and received on January 29, 2024. The

City received two (2) proposals from Friends of the Bass Museum, Inc. and HZIP LLC. On February 15, 2024, an evaluation committee appointed by the City Manager convened to consider the proposals received.

The evaluation process resulted in the ranking of proposers in the following order: 1st ranked – Friends of the Bass Museum, Inc. 2nd ranked – HZIP LLC

ANALYSIS

On April 3, 2024, via Resolution 2024-32975, the Mayor and City Commission authorized the Administration to negotiate a management agreement with Friends of the Bass Museum, Inc. The Resolution provided that the final negotiated agreement be subject to the prior approval of the Mayor and City Commission.

As directed by the City Commission, City staff proceeded to negotiate the terms of a management agreement with Friends of the Bass Museum, Inc. The agreement outlines a three-year term, with the option to renew for an additional two-year period, at no cost to the City. Under the agreement, the Collins Park Rotunda will operate five days per week, from 12:00 p.m. to 5:00 p.m., and will host approximately 36 public programs annually, with an estimated attendance of 50,000 visitors.

The agreement further provides six (6) annual rental waivers to qualified nonprofit organizations for the use of the Collins Park Rotunda. These venue waivers are administered by the Cultural Arts Council and are designated specifically for nonprofit arts organizations presenting performing arts programming in Miami Beach, including theater, dance, music, cabaret, opera, performance art, multi-disciplinary works, and film. The commencement of the agreement is contingent upon the City obtaining a Certificate of Occupancy for the Collins Park Rotunda.

The Collins Park Rotunda aligns with The Bass Museum’s broader vision to establish a comprehensive cultural campus within Collins Park. As a free public art pavilion offering rotating exhibitions and ongoing programming—such as artist talks and live performances—the space is intended to amplify the museum’s mission of connecting international contemporary art with Miami Beach’s diverse audiences.

FISCAL IMPACT STATEMENT

The management agreement for The Rotunda was negotiated with The Friends of the Bass at no cost to the City.

Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY)

If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/

FINANCIAL INFORMATION

CONCLUSION

After reviewing the negotiation process and the proposal from Friends of the Bass Museum, Inc., it is recommended that the Mayor and City Commission adopt the Resolution approving the material terms of an agreement, pursuant to Invitation to Negotiate (ITN) 2024-007-ND for the management and operation of the Collins Park Rotunda; and authorizing the City Manager and City Clerk to execute an agreement with Friends of the Bass Museum, Inc.

Applicable Area

South Beach

Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No

If so, specify the name of lobbyist(s) and principal(s):

Department

Procurement

Sponsor(s)

Co-sponsor(s)

Condensed Title

Approve Management Agreement w/ Bass Museum (ITN 2024-007-ND), Collins Park Rotunda. TC/PR

Previous Action (For City Clerk Use Only)