C2G - Approve Rfq for Traffic Engineering Consultants

Procurement Requests - C2 G

COMMISSION MEMORANDUM

RECOMMENDATION

It is recommended that the Mayor and City Commission (“City Commission”) of the City of Miami Beach, Florida (“City”), authorize the issuance of Request for Qualifications (RFQ) 2025-399-WG for Traffic Engineering Consultants.

BACKGROUND/HISTORY

The Transportation and Mobility Department manages a number of projects and services for which traffic engineering consulting services are required, including but not limited to: analysis of proposed methodologies and site plans, trip generation studies, simulations, queueing and circulation studies, transportation plans, as well as any other required services within the traffic engineering discipline.

As a result, the City has outsourced the required engineering services to qualified firms through a continuing contract established in accordance with Section 287.055, Florida Statutes. On March 4, 2021, the City, pursuant to Request for Qualifications No. 2019-109-ND, entered into continuing contracts with The Corradino Group, Inc., Kimley-Horn and Associates, Inc., and HNTB Corporation, pre-qualifying these traffic engineering consulting firms for future work as needed. Pre-qualifying firms before the work is identified streamlines the process of deploying a firm once the need arises. In anticipation of the current contract’s expiration on March 5, 2026, the City, through this RFQ, seeks to create a pool of qualified firms that can expeditiously provide the City with traffic engineering consulting services when the need arises.

ANALYSIS

Through this RFQ (attached), the City seeks to establish a pool of qualified firms to provide the City with traffic engineering consulting services. The RFQ is issued pursuant to Section 287.055, Florida Statutes for the acquisition of professional traffic engineering services, which allows continuing contracts to pools of firms for future work providing that the assigned projects are for design services for projects with a construction cost less than $7.5 million or studies less than $500,000, or as amended. The firm(s) are selected in accordance with the referenced statute, which requires the City to determine the best firm for the work and negotiate a consultant service order based on pre-negotiated rates. The described process used by the City is typical of how most cities across the state engage engineering services in accordance with statutory requirements.

Following the receipt of proposals, an Evaluation Committee established by the City Manager will review statements of qualifications in accordance with the criteria established in the draft RFQ.

After the Evaluation Committee has evaluated the proposals, the City Manager will present an award recommendation to the City Commission for approval.

FISCAL IMPACT STATEMENT

The Transportation and Mobility Department anticipates expenditures in the amount of $100,000 annually. It is not anticipated that grant funding will be utilized for this project.

Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY)

If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/

FINANCIAL INFORMATION

Budget Code: 106-9615-000312-30-403-529-00-00-00-

Amount: $100,000 Annually

CONCLUSION

It is recommended that the Mayor and City Commission of the City of Miami Beach, Florida, authorize the issuance of RFQ 2025-399-WG for Traffic Engineering Consultants.

Applicable Area

Citywide

Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No

If so, specify the name of lobbyist(s) and principal(s):

Department

Procurement

Sponsor(s)

Co-sponsor(s)

Condensed Title

Issue RFQ No. 2025-399-WG, Traffic Engineering Consultants. (TR/PR)

Previous Action (For City Clerk Use Only)