C7AJ - Waive Bidding, Approve $140k Stone Cleaning
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A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO WAIVE, BY 5/7TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, IN ACCORDANCE WITH SECTION 2-367 OF THE CITY CODE, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH PROFESSIONAL STONE DESIGN LLC., TO PROVIDE SERVICES INCLUDING ACID WASHING AND CLEANING OF SIDEWALK STONES AND FISHPOND AT THE 1100 BLOCK OF LINCOLN ROAD, USING PREVIOUSLY APPROVED FUNDS IN FISCAL YEAR 2025, IN THE NOT TO EXCEED AMOUNT OF $140,000.
Sponsors
Detailed Information
Cached: 3 weeks agoResolutions - C7 AJ
COMMISSION MEMORANDUM
RECOMMENDATION
The Administration recommends approving the Resolution.
BACKGROUND/HISTORY
At the May 21, 2025 City Commission Meeting, the Pedra Portuguesa sidewalk maintenance item (C4 J) was separated for discussion by the sponsoring Commissioner, Kristen Rosen Gonzalez. The item was discussed at length, and a motion was made by the sponsor to include funding in the amount of $140,000 for the repair of the sidewalk, in the Capital Budget Amendment (R7 F), which passed 7-0. The Capital Budget Amendment item, including the Pedra Portuguesa repair, was subsequently adopted by Resolution (2025-33683) 7-0 during the same meeting.
The City has taken the lead in maintaining the 1100 Block of Lincoln Road since its contract with UIA Management, LLC (UIA Management), terminated in 2019. Maintenance includes upkeep of the sidewalk material made of stones, and the adjacent fishpond.
Over the last six years routine maintenance of the sidewalk has been performed by City contractors. However, in early 2024, the City engaged Team Contracting to perform significant stone restoration/repair work for a total $227,525. The Pedra Portuguesa, while aesthetically pleasing, does present significant maintenance challenges. The following reasons outline why it is so expensive to maintain and repair this specialty paving: labor-intensive upkeep, costly repairs (due to need for skilled craftsmen to re-set paving stones), vulnerability to damage (can crack, sink, and become discolored due to temperature changes), safety concerns (worn stones can become slip hazards when wet).
City staff and UIA Management met early this year to discuss potential solutions to repair/replace said stones and adjacent fishpond. Following the meeting, UIA Management provided the City with a proposal of services (quote dated November 20, 2024, Attachment A) from Professional Stone Design LLC., in the amount of $138,000, which includes deep cleaning during nighttime hours with a pressure-washing machine and special cleaning products suitable for the type of stone, deep cleaning of the main fountain, repair of all holes and cracks, the replacement of any missing stones in-kind to match the original surfacing, installation of grout where necessary, and
the application of a sealer coat to protect the stones. Professional Stone Design LLC was the original contractor and therefore, has the most extensive knowledge of this installation.
City staff was also in receipt of a second quote from Arquigreen Corp. (quote dated May 11, 2023), for complete resurfacing, and replacement of materials of the 1100 Block of Lincoln Road Mall (Attachment B), in the amount of $420,400, not including yearly maintenance.
Upon City staff’s review of all of the available information, it recommended that the original installing contractor, Professional Stone Design LLC be engaged to provide the repair work needed, considering their extensive knowledge and familiarity with the Pedra Portuguesa sidewalk located on the 1100 Block of Lincoln Road Mall.
Under the City of Miami Beach’s Code of Ordinances, Section 2-366 and 2-367, the City Manager has the authority to waive the bid requirements for construction-related services, up to $300,000.
FISCAL IMPACT STATEMENT $140,000 A ccount 011-0840-000325.
Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/
CONCLUSION The Administration recommends for the City Manager to exercise his authority to issue a bid waiver in an amount not to exceed $140,000 and to engage Professional Stone Design, LLC to perform the required maintenance and repair of the Pedra Portuguesa sidewalk.
Applicable Area
South Beach
Is this a “Residents Right to Know” item, pursuant to City Code Section 2-17?
Is this item related to a G.O. Bond Project?
Yes
No
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s):
Department
Public Works
Sponsor(s)
Commissioner Kristen Rosen Gonzalez
Co-sponsor(s)
Condensed Title
Accept Rec, Acid Wash/Clean Sidewalk Stones & Fishpond At 1100 Block of Lincoln Rd. PW 5/7
Previous Action (For City Clerk Use Only)