C7F - Approve Hotel Room Donations for City Staff

Resolutions - C7 F

COMMISSION MEMORANDUM

RECOMMENDATION

The City Administration recommends the Mayor and City Commission to adopt the Resolution.

BACKGROUND/HISTORY

Historically, the City has played host to more than 100,000 guests, visitors, and spectators on Miami Beach during the and Spring Break and Memorial Day holiday weekends. As a result, enhanced and increased staffing is necessary across departments to ensure continuity in normal operations, while also ensuring safe and enjoyable weekends for the City's residents and visitors. essential City employees and members of the City's leadership team were expected to be on call and available all day throughout the weekends. The City Management Team, as well as various City departments, including, Parking, Code Compliance, Public Works, Sanitation, Facilities and Fleet, Fire/Rescue, Parks & Recreation, Tourism and Culture, City Mangers’ Office, and the Police Department, are required to work through these weekends across various unconventional shifts

ANALYSIS

In preparation for the March 2025 Spring Break and Memorial Day Weekend, the City partnered with local hotels to provide lodging for essential City staff, accepting in-kind donation of a total of forty-two (42) standard hotel room nights, which have an estimated value of $8,358.00 from

Loews Miami Beach Hotel Operating Company, Inc., fifteen (15) standard hotel room nights, which have an estimated value of $5,985.00 from HOTEL 1 South Beach, INC, nine (9) standard hotel room nights, which have an estimated value of $7,182.00 from THE EDITION Management LLC., nine (9) standard hotel room nights, which have a value of $3,591 from The W South Beach, twelve (12) standard hotel room nights, which have an estimated value of $3,588 from Mondrian South Beach Hotel, and nine (9) standard hotel room nights, which have an estimated value of $891.00 from Casa Faena Miami Beach. These donations were exclusively used by essential City staff required to work extended hours or remain on call and available due to the high operational demands of these weekends.

FISCAL IMPACT STATEMENT

There is no Fiscal Impact.

Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY)

If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/

FINANCIAL INFORMATION

CONCLUSION

The City Administration recommends that the Mayor and City Commission approve and authorize the City Manager to retroactively accept the in-kind donation of a total of forty-two (42) standard hotel room nights, which have an estimated value of $8,358.00 from Loews Miami Beach Hotel Operating Company, Inc., fifteen (15) standard hotel room nights, which have an estimated value of $5,985.00 from HOTEL 1 South Beach, INC, nine (9) standard hotel room nights, which have an estimated value of $7,182.00 from THE EDITION Management LLC., nine (9) standard hotel room nights, which have a value of $3,591 from The W South Beach, twelve (12) standard hotel room nights, which have an estimated value of $3,588 from Mondrian South Beach Hotel, and nine (9) standard hotel room nights, which have an estimated value of $891.00 from Casa Faena Miami Beach for use solely by essential city staff assigned to work and provide support and oversight during these high impact weekends.

Applicable Area

Citywide

Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No

If so, specify the name of lobbyist(s) and principal(s):

Department

City Manager

Sponsor(s)

Co-sponsor(s)

Condensed Title

Retroactively Accept In-Kind Donation of Hotel Rooms for High-Impact Weekend. CM

Previous Action (For City Clerk Use Only)