C7AS - Require Presentations 3 Days Prior

Resolutions - C7 AS

C7 AS A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, REQUIRING THAT CITY COMMISSIONERS TRANSMIT TO THE CITY CLERK FOR FURTHER DISTRIBUTION TO THE MAYOR, ALL CITY COMMISSIONERS, AND ALL CHARTER OFFICERS A COMPLETE AND ACCURATE VERSION OF ANY PRESENTATIONS NOT LESS THAN THREE (3) BUSINESS DAYS PRIOR TO ANY CITY COMMISSION AND/OR CITY COMMITTEE MEETING, WHICH REQUIREMENT MAY BE WAIVED BY A 5/7THS VOTE OF THE CITY COMMISSION OR A UNANIMOUS VOTE OF ANY CITY COMMISSION COMMITTEE, IN ORDER TO PROMOTE TRANSPARENCY, PREPAREDNESS, AND EFFECTIVE DELIBERATION. Applicable Area:

COMMISSION MEMORANDUM

RECOMMENDATION

BACKGROUND/HISTORY

ANALYSIS

The attached Resolution was prepared at the request of Commissioner Laura Dominguez.

FISCAL IMPACT STATEMENT

N/A

Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY)

If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/

FINANCIAL INFORMATION

CONCLUSION

Applicable Area

Citywide

Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No

If so, specify the name of lobbyist(s) and principal(s):

Department

City Attorney

Sponsor(s)

Commissioner Laura Dominguez

Co-sponsor(s)

Condensed Title

Reso re Three-Day Rule for Presentations (Dominguez)(CA)

Previous Action (For City Clerk Use Only)

RESOLUTION NO. - - - - - - -

A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, REQUIRING THAT CITY COMMISSIONERS TRANSMIT TO THE CITY CLERK FOR FURTHER DISTRIBUTION TO THE MAYOR, ALL CITY COMMISSIONERS, AND ALL CHARTER OFFICERS A COMPLETE AND ACCURATE VERSION OF ANY PRESENTATIONS NOT LESS THAN THREE (3) BUSINESS DAYS PRIOR TO ANY CITY COMMISSION AND/OR CITY COMMITTEE MEETING, WHICH REQUIREMENT MAY BE WAIVED BY A 5/7THS VOTE OF THE CITY COMMISSION OR A UNANIMOUS VOTE OF ANY CITY COMMISSION COMMITTEE, IN ORDER TO PROMOTE TRANSPARENCY, PREPAREDNESS, AND EFFECTIVE DELIBERATION.

WHEREAS, the City of Miami Beach is committed to the principles of transparency, accountability, and effective governance; and

WHEREAS, the timely sharing of presentations (including PowerPoint presentations or other visual aids) and other materials to be displayed, shared, or disseminated at a meeting, and not previously submitted as an attachment to an agenda item, is essential to ensuring that the Mayor, City Commission, City staff, and the public are adequately prepared to engage in meaningful discussion and deliberation; and

WHEREAS, requiring City Commissioners to transmit to the City Clerk for further distribution to the Mayor, all City Comm issioners, and all Charter Officers a complete and accurate version of any presentations to be displayed, shared, or disseminated at a meeting not less than three (3) business days prior to any City Commission and/or City Committee meeting will enhance the quality of decision-making and foster public trust; and

WHEREAS, the Mayor and City Commission of the City of Miami Beach wish to formally establish this requirement to further the City's commitment to open government and effective civic engagement.

NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby require that City Commissioners transmit to the City Clerk for further distribution to the Mayor, all City Commissioners, and all Charter Officers a complete and accurate version of any presentations not less than three (3) business days prior to any City Commission and/or City Committee meeting, which requirement may be waived by a 5/7ths vote of the City Commission or a unanimous vote of any City Commission Comm ittee, in order to promote transparency, preparedness, and effective deliberation.

PASSED AND ADOPTED this _ _ _ day of _ _ _ _ _ __ 2025.

ATTEST:

Steven Meiner, Mayor

Rafael E. Granado, City Clerk

(Sponsored by Commissioner Laura Dominguez)

(Sponsored by Commissioner Laura Dominguez) APPROVE D A S T O FORM & LANGUAGE & F ~r-5,,><-E<.;.U T IO N