C7Y - Execute Fdot Maintenance Agreements

C7 Y 1. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A DEPARTMENT FUNDED AGREEMENT (DFA) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR TURF AND LANDSCAPE MAINTENANCE SERVICES ON STATE ROAD A1A/I-395 (MACARTHUR CAUSEWAY), FROM THE EAST SIDE OF WATSON ISLAND TO THE WEST SIDE OF EAST CHANNEL BRIDGE (FINANCIAL PROJECT NUMBER 253087-6-78-01), WITH AN ANNUAL COMPENSATION OF UP TO $22,776.00, TO BE PAID TO THE CITY BY FDOT; SAID AGREEMENT HAVING AN INITIAL ONE (1) YEAR TERM, COMMENCING ON MARCH 21, 2026, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR TERMS, BY MUTUAL AGREEMENT OF THE PARTIES.

2. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A DEPARTMENT FUNDED AGREEMENT (DFA) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR TURF AND LANDSCAPE MAINTENANCE SERVICES ON THE PORTION OF STATE ROAD 112/1-195 (JULIA TUTTLE CAUSEWAY), FROM THE EAST SIDE OF THE INTRACOASTAL WATERWAY TO ALTON ROAD (FINANCIAL PROJECT NUMBER 253086-5-78-01), WITH AN ANNUAL COMPENSATION OF UP TO $260,000.00, TO BE PAID TO THE CITY BY FDOT; SAID AGREEMENT HAVING AN INITIAL ONE (1) YEAR TERM, COMMENCING ON MARCH 21, 2026, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR TERMS, BY MUTUAL AGREEMENT OF THE PARTIES. Applicable Area:

Resolutions - C7 Y

COMMISSION MEMORANDUM

2. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A DEPARTMENT FUNDED AGREEMENT (DFA) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR TURF AND LANDSCAPE MAINTENANCE SERVICES ON THE PORTION OF STATE ROAD 112/1-195 (JULIA TUTTLE CAUSEWAY), FROM THE EAST SIDE OF THE INTRACOASTAL WATERWAY TO ALTON ROAD (FINANCIAL PROJECT NUMBER 253086-5-78-01), WITH AN ANNUAL COMPENSATION OF UP TO $260,000.00, TO BE PAID TO THE CITY BY FDOT; SAID AGREEMENT HAVING AN INITIAL ONE (1) YEAR TERM, COMMENCING ON MARCH 21, 2026, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR TERMS, BY MUTUAL AGREEMENT OF THE PARTIES.

RECOMMENDATION

The Administration recommends the approval of the attached Resolutions.

BACKGROUND/HISTORY

In July of 1994, the Mayor and City Commission (City Commission) approved the initial Memorandums of Agreement (MOA) with the Florida Department of Transportation (FDOT), authorizing the City to provide maintenance of landscaping along the MacArthur Causeway, specifically from the east end of Watson Island to the western edge of Alton Road, and the Julia Tuttle Causeway, specifically from the east end of the westernmost bridge to Alton Road. Both of these MOAs have been renewed annually since that time.

The most recent agreement for the MacArthur Causeway will expire on March 20, 2026. FDOT has expressed a desire to enter into a new Department Funded Agreement (DFA) for a one (1) year period, with an option to renew for two (2) additional one-year terms, paying the City an amount not to exceed $22,776.00 per year for such landscaping services. A copy of said DFA is attached hereto as Exhibit "A".

Additionally, the most recent agreement for the Julia Tuttle Causeway will expire on March 20, 2026. FDOT has expressed a desire to enter into a new DFA for a one (1) year period, with an option to renew for two (2) additional one-year terms, paying the City an amount not to exceed $260,000.00 per year for such landscaping services. A copy of said DFA is attached hereto as Exhibit "B".

ANALYSIS

Under the terms of these Agreements, the City of Miami Beach will receive the combined sum of $282,776.00 a year, payable in the amount of $70,694 quarterly, for a total potential payment of $848,328 over the course of the initial one (1) year and two (2) renewal years of the DFAs.

For the past several years, the City has utilized the services of a private landscape maintenance company to provide the required work within the scope of services included in these Agreements.

The Julia Tuttle and MacArthur Causeways are maintained by a City-managed contractor. The Greenspace Management Division of the City's Public Works Department employs a Contracts Compliance Administrator who is responsible for monitoring the work of the landscape maintenance contractor on a regular basis to ensure that specifications are complied with and that the landscape materials are properly maintained.

FISCAL IMPACT STATEMENT

No fiscal impact

Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY)

If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/

CONCLUSION To ensure that the MacArthur and Julia Tuttle Causeways' landscaping continues to be maintained at the elevated standards set by the City of Miami Beach, and to receive the annual funding of $282,776.00 from the FDOT that is necessary to support these maintenance standards, the Administration recommends the approval of the attached MacArthur Causeway (Financial Project No. 253087-6-78-01) DFA and the Julia Tuttle Causeway (Financial Project No. 253086- 5-78-01) DFA.

Applicable Area

Citywide

No

Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No

If so, specify the name of lobbyist(s) and principal(s):

Department

Public Works

Sponsor(s)

Co-sponsor(s)

Condensed Title

Execute DFA w/ FDOT, Turf/Landscape Maint Services on MacArthur & Julia Tuttle. PW

Previous Action (For City Clerk Use Only)

RESOLUTION NO. ------

A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A DEPARTMENT FUNDED AGREEMENT (DFA) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FOOT) FOR TURF AND LANDSCAPE MAINTENANCE SERVICES ON STATE ROAD A1A/l-395 (MACARTHUR CAUSEWAY), FROM THE EAST SIDE OF WATSON ISLAND TO THE WEST SIDE OF EAST CHANNEL BRIDGE (FINANCIAL PROJECT NUMBER 253087-6-78-01), WITH AN ANNUAL COMPENSATION OF UP TO $22,776.00, TO BE PAID TO THE CITY BY FOOT; SAID AGREEMENT HAVING AN INITIAL ONE (1) YEAR TERM, COMMENCING ON MARCH 21, 2026, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE-YEAR TERMS, BY MUTUAL AGREEMENT OF THE PARTIES.

WHEREAS, on July 13, 1994, the Mayor and City Commission adopted Resolution No. 94-21209, approving a Memorandum of Agreement with the Florida Department of Transportation (FOOT) to provide for maintenance of landscaping along the MacArthur Causeway; specifically, from the east end of Watson Island to the west end of East Channel Bridge; and

WHEREAS, similar agreements have been executed since that time; and

WHEREAS, on March 21, 2023, the City and FOOT entered into an agreement for a one (1) year period, with an option to renew for two (2) additional one-year terms, which agreement will expire on March 20, 2026; and

WHEREAS, FOOT has expressed a desire to enter into a new Turf and Landscape Maintenance Department Funded Agreement (Financial Project No. 253086-5-78-01) (Agreement) for a one-year period, with the option to renew for two (2) additional one-year terms, by mutual agreement of the parties; and

WHEREAS, under the terms of the new Agreement, the City of Miami Beach will receive the same compensation as in the current agreement, in the total sum not to exceed $22,776.00 per year, payable in quarterly payments, for turf and landscape maintenance services for the portion of State Road A1A/I-395 (MacArthur Causeway), from the east side of Watson Island to the west side of East Channel Bridge; and

WHEREAS, for the past several years, the City has utilized the services of a private landscape maintenance company to provide the required work within the scope of services included in the Agreement; and

WHEREAS, the City's Public Works Department employs a Contract Manager who is responsible for monitoring the work of the landscape maintenance contractor on a regular basis to ensure specifications are complied with and the landscape materials are properly maintained; and

WHEREAS, to ensure that the landscaping of the MacArthur Causeway continues to be maintained at the elevated standards set by the City of Miami Beach, with the use of FOOT funds, the Administration recommends the approval of the Agreement, incorporated herein by reference and attached to the City Commission Memorandum accompanying this Resolution.

NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and authorize the City Manager and City Clerk to execute a Department Funded Agreement (DFA) with the Florida Department of Transportation (FOOT) for turf and landscape maintenance services on State Road A1A/l-395 (MacArthur Causeway), from the east side of Watson Island to the west side of East Channel Bridge (Financial Project Number 253087-6-78-01), with an annual compensation of up to $22,776.00, to be paid to the City by FOOT; said agreement having an initial one (1) year term, commencing on March 21, 2026, with the option to renew for two (2) additional one-year terms, by mutual agreement of the parties.

PASSED and ADOPTED this day of ,2025.

ATTEST:

Rafael E. Granado, City Clerk

Steven Meiner, Mayor

APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION

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RESOLUTION NO. --------

A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A DEPARTMENT FUNDED AGREEMENT (DFA) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FOOT) FOR TURF AND LANDSCAPE MAINTENANCE SERVICES ON THE PORTION OF STATE ROAD 112/1-195 (JULIA TUTTLE CAUSEWAY), FROM THE EAST SIDE OF THE INTRACOASTAL WATERWAY TO ALTON ROAD (FINANCIAL PROJECT NUMBER 253086-5-78-01), WITH AN ANNUAL COMPENSATION OF UP TO $260,000.00, TO BE PAID TO THE CITY BY FOOT; SAID AGREEMENT HAVING AN INITIAL ONE (1) YEAR TERM, COMMENCING ON MARCH 21, 2026, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE-YEAR TERMS, BY MUTUAL AGREEMENT OF THE PARTIES.

WHEREAS, on July 13, 1994, the Mayor and City Commission adopted Resolution No. 94-21210, approving a Memorandums of Agreement with the Florida Department of Transportation (FOOT) to provide for maintenance of landscaping along lnterstate-195 (Julia Tuttle Causeway); and

WHEREAS, similar agreements have been executed since that time; and

WHEREAS, on March 21, 2023, the City and FOOT entered into an agreement for a one (1) year period, with the option to renew for two (2) additional one-year terms, which agreement will expire on March 20, 2026; and

WHEREAS, FOOT has expressed a desire to enter into a new Turf and Landscape Maintenance Department Funded Agreement (Financial Project No. 253086-5-78-01) (Agreement) for an initial one (1) year term, with the option to renew for two (2) additional one- year terms, by mutual agreement of the parties; and

WHEREAS, under the terms of the new Agreement, the City of Miami Beach will receive the same compensation as in the current agreement, in the total amount not to exceed $260,000.00 per year, payable in quarterly payments, for turf and landscape maintenance services for the portion of State Road 112/1-195 (Julia Tuttle Causeway), from the east side of the lntracoastal Waterway to Alton Road; and

WHEREAS, for the past several years, the City has utilized the services of a private landscape maintenance company to provide the required work within the scope of services included in the Agreement; and

WHEREAS, the City's Public Works Department employs a Contract Manager who is responsible for monitoring the work of the landscape maintenance contractor on a regular basis to ensure specifications are complied with and the landscape materials are properly maintained; and

WHEREAS, to ensure that the landscaping of the Julia Tuttle Causeway continues to be maintained at the elevated standards set by the City of Miami Beach, with the use of FOOT funds, the Administration recommends the approval of the Agreement, incorporated herein by reference and attached to the City Commission Memorandum accompanying this Resolution.

NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and authorize the City Manager and City Clerk to execute a

Department Funded Agreement (DFA) with the Florida Department of Transportation (FOOT) for turf and landscape maintenance services on the portion of State Road 112/1- 195 (Julia Tuttle Causeway), from the east side of the lntracoastal Waterway to Alton Road (Financial Project Number 253086-5-78-01 ), with an annual compensation of up to $260,000.00, to be paid to the City by FOOT; said agreement having an initial one (1) year term, commencing on March 21, 2026, with the option to renew for two (2) additional one-year terms, by mutual agreement of the parties.

PASSED and ADOPTED this day of,2025.

ATTEST:

Rafael E. Granado, City Clerk

Steven Meiner, Mayor

APPROVED AS TO FORM & LANGUAGE ri1;fS EXECUTION

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