C2F - Artwork Conservation Pool

Procurement Requests - C2 F

C2 F A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) 2026-112-JP, TO ESTABLISH AND MAINTAIN A POOL OF PREQUALIFIED CONTRACTORS FOR ARTWORK CONSERVATION SERVICES; APPROVING THE FOLLOWING PREQUALIFIED CONTRACTORS: DAEDALUS, INC., RLA CONSERVATION, LLC, AND VAS ART PRODUCTIONS LLC; AUTHORIZING THE CITY MANAGER TO KEEP THE ITB OPEN FOR THE PURPOSE OF PREQUALIFYING ADDITIONAL CONTRACTORS; AND DELEGATING TO THE CITY MANAGER THE AUTHORITY TO ADD CONTRACTORS TO THE POOL, PROVIDED SUCH CONTRACTORS MEET THE REQUIREMENTS OF THE ITB, AND TO REMOVE CONTRACTORS FROM THE POOL, AS DEEMED APPROPRIATE; PROVIDED, HOWEVER, THAT ANY PURCHASE IN EXCESS OF $100,000 SHALL BE SUBJECT TO THE PRIOR APPROVAL OF THE CITY COMMISSION. (TOURISM AND CULTURE) Applicable Area:

COMMISSION MEMORANDUM

RECOMMENDATION

The City Administration (“Administration”) recommends that the Mayor and City Commission (“City Commission”) approve the Resolution.

This solicitation is currently under the cone of silence.

BACKGROUND/HISTORY

The City of Miami Beach Tourism and Culture Department oversees the Art in Public Places (AiPP) program, which manages a diverse collection of artworks displayed and installed throughout public spaces, including parks, civic buildings, and waterfront areas. These artworks represent significant cultural, historical, and aesthetic value to residents and visitors, reflecting Miami Beach’s identity as a global arts destination.

The City is seeking artists, artisans, fabricators, specialty contractors, art installers, creative trades specialists, cultural fabrication vendors, technical artists, art production technicians, or tradesmen with experience in the restoration, conservation, preservation, maintenance, and repair of artwork, including metalwork, welding, application of paint, coatings or protective materials, mosaic components, and concrete or cementitious materials work. Conservation projects may include, but are not limited to, the restoration, conservation, preservation, treatment, and maintenance of:

• • Sculptures (freestanding or integrated) • Murals (painted or applied) • Mosaics (tile, glass, or stone) • Sound or Mixed-media installations (including non-traditional or site-specific works) • Architectural Art Elements

• • Historic Plaques or commemorative Markers • Functional Art (Artist-designed benches, railings, or bike racks) • Textile or Fabric-Based Works (Banners, Flags, or Fiber art displayed) • Environmental or Landscape Integrated Art

Exposure to subtropical environmental conditions—such as high humidity, salt air, UV radiation, and hurricane events—creates an ongoing need for professional conservation and preservation. The purpose of this solicitation is to secure a network of qualified artists, artisans, fabricators, specialty contractors, art installers, creative trades specialists, cultural fabrication vendors, technical artists, art production technicians, or tradesmen to provide artwork conservation services to ensure the long-term care, safety, and integrity of the City’s public art collection.

This initiative supports the City’s commitment to cultural stewardship, public engagement, and resiliency by maintaining artworks that contribute to civic identity, tourism, and community pride. Therefore, the Administration developed Invitation to Bid (ITB) 2026-112-JP for Artwork Conservation Services. The purpose of this ITB is to establish a contract by means of sealed applications, with qualified contractors for the establishment of a prequalified pool of contractors for artwork conservation services. The prequalified pool established shall effectively create a source of viable contracts from which the City may issue Invitation to Quotes (“ITQs”) for various artwork conservation services during the term of the contract.

Further, at any time, the City, through the approval of the City Manager, may accept applications and add additional or remove contractors from the list of prequalified contractors during the term of the contract.

ANALYSIS

Based on the foregoing, on November 26, 2025, the Procurement Department issued Invitation to Bid 2026-112-jJP for Artwork Conservation Services. The Procurement Department issued bid notices to companies through email and the e-procurement system, with 41 prospective bidders accessing the advertised solicitation. Responses were due and received on December 05, 2025. The City received applications from the following five (5) contractors: Artcare Exec Mia, LLC, Daedalus, Inc., Picture Perfect Art & Frames, Inc., RLA Conservation, LLC, and Vas Art Productions, LLC.

The following have failed to produce evidence of meeting the minimum requirements of this solicitation. Therefore, the applications cannot be considered for the award with the initial pool of contractors, however, the contractors were advised that they may resubmit their applications at a later date to be considered in a subsequent addition of contractors to the pool.

• •

Artcare Exec Mia, LLC Picture Perfect Art & Frames, Inc.

The ITB stated that following the review of applications, the responsive and responsible bidder(s) meeting all the terms and conditions of this ITB would be recommended for award. The ITB stipulated a contract term of five (5) years.

In its due diligence, the Procurement and Tourism and Culture Department found that the following three (3) contractors are responsive, responsible bidders meeting all terms and conditions of the ITB and are recommended for the prequalification award:

  

Daedalus, Inc. RLA Conservation, LLC Vas Art Productions, LLC

As mentioned above, it is important to note that this prequalification pool will remain open. During this time, the City, with the approval of the City Manager, may continue to accept applications and add additional or remove contractors from the list of prequalified contractors during the term of the contract, five (5) years.

Below is a brief description of the three (3) contractors recommended for award:

Daedalus, Inc. (“Daedalus”) is a Boston-based firm specializing in the conservation and restoration of sculpture, monuments, architectural ornament, modern art, decorative objects, historic fountains, and museum collections. The company was founded in 1989 and serves a wide range of clients including museums, municipalities, private collectors, and government agencies across the United States. The Daedalus team brings together skilled conservators, technicians, and project managers who approach each project with a blend of technical expertise and cultural sensitivity. Daedalus has provided services to the City of Boston, the U.S. Capitol, and the Miami- Dade County Library, all of which have provided positive feedback.

RLA Conservation, LLC (“RLA”) is a professional art conservation firm with studios in Los Angeles and Miami, offering specialized services in the conservation of sculpture, historic architecture, public art, and cultural artifacts. The firm operates both in-studio and on-site across the United States, Latin America, Canada, and the Caribbean. Founded by Rosa Lowinger, a seasoned conservator with over 30 years of experience, RLA is a woman-founded and led company that emphasizes collaboration, technical excellence, and cultural sensitivity. RLA is an incumbent providing artwork conservation services to the City, and the City has been satisfied with its work and offered positive feedback.

Vas Art Productions, LLC (VAS Art) is a fine art studio specializing in the preservation, restoration, and creation of mosaic artworks. With over 25 years of experience, the studio is led by a master in Byzantine mosaic art and is dedicated to maintaining the integrity of traditional techniques while adapting them to meet contemporary artistic and conservation needs. The company offers a range of services, including the conservation of historic mosaics, custom mosaic fabrication, and the installation of large-scale public and private art projects. VAS Art Productions is known for its meticulous craftsmanship, cultural sensitivity, and commitment to preserving artistic heritage through hands-on expertise and collaborative project management. VAS Art is an incumbent that provides artwork conservation services to the City, and the City has been satisfied with its work, offering positive feedback.

FISCAL IMPACT STATEMENT

There is no fiscal impact at this time as this item only establishes a pool of prequalified contractors for future use.

Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY)

If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/

FINANCIAL INFORMATION

When services are needed, staff will seek quotes from the pool of prequalified contractors. All expenditures pursuant to this contract will be based on approved funding appropriated to the respective department’s budget. Grant funds are not anticipated to be utilized for these services.

The following accounts are currently available for large scale restorations and annual maintenance: 147-0380-069370-25-410-556-00-00-00-61231 $ 150,000 147-6150-000312-25-406-555-00-00-00- $ 50,000

CONCLUSION

Proactively prequalifying contractors that can be contacted for proposals for future work will expedite the City’s response to future needs for artwork conservation services. Otherwise, waiting to issue a solicitation when the need arises would significantly delay acquiring services when needed.

It is recommended that the Mayor and City Commission of the City of Miami Beach, Florida, accept the recommendation of the City Manager, pursuant to the Invitation to Bid 2026-112-JP for Artwork Conservation Services; and approving the initial pool of prequalified contractors: Daedalus, Inc., RLA Conservation, LLC, and Vas Art Productions, LLC; further authorizing the City Manager to keep the ITB open for the purpose of prequalifying additional contractors; and delegating to the City Manager the authority to add contractors to the pool, provided such contractors meet the requirements of the ITB, and to remove contractors from the pool as deemed appropriate; and further, providing that any purchase in excess of $100,000 shall be subject to the prior approval of the City Commission.

Applicable Area

Citywide

Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No

If so, specify the name of lobbyist(s) and principal(s):

Department

Procurement

Sponsor(s)

Co-sponsor(s)

Condensed Title

Award ITB 2026-112-JP, Artwork Conservation Services. TC/PR