C7AO - Approve Fdot Maintenance Agreements

C7 AO 1. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A DEPARTMENT FUNDED AGREEMENT (DFA) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR TURF AND LANDSCAPE MAINTENANCE SERVICES ON STATE ROAD A1A/I-395 (MACARTHUR CAUSEWAY), FROM THE EAST SIDE OF WATSON ISLAND TO THE WEST SIDE OF EAST CHANNEL BRIDGE (FINANCIAL PROJECT NUMBER 253087-6-78-01), WITH AN ANNUAL COMPENSATION OF UP TO $22,776.00, TO BE PAID TO THE CITY BY FDOT; SAID AGREEMENT HAVING AN INITIAL ONE (1) YEAR TERM, COMMENCING ON MARCH 21, 2026, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR TERMS, BY MUTUAL AGREEMENT OF THE PARTIES.

2. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A DEPARTMENT FUNDED AGREEMENT (DFA) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR TURF AND LANDSCAPE MAINTENANCE SERVICES ON THE PORTION OF STATE ROAD 112/1-195 (JULIA TUTTLE CAUSEWAY), FROM THE EAST SIDE OF THE INTRACOASTAL WATERWAY TO ALTON ROAD (FINANCIAL PROJECT NUMBER 253086-5-78-01), WITH AN ANNUAL COMPENSATION OF UP TO $260,000.00, TO BE PAID TO THE CITY BY FDOT; SAID AGREEMENT HAVING AN INITIAL ONE (1) YEAR TERM, COMMENCING ON MARCH 21, 2026, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR TERMS, BY MUTUAL AGREEMENT OF THE PARTIES. Applicable Area:

Resolutions - C7 AO

COMMISSION MEMORANDUM

2. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A DEPARTMENT FUNDED AGREEMENT (DFA) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR TURF AND LANDSCAPE MAINTENANCE SERVICES ON THE PORTION OF STATE ROAD 112/1-195 (JULIA TUTTLE CAUSEWAY), FROM THE EAST SIDE OF THE INTRACOASTAL WATERWAY TO ALTON ROAD (FINANCIAL PROJECT NUMBER 253086-5-78-01), WITH AN ANNUAL COMPENSATION OF UP TO $260,000.00, TO BE PAID TO THE CITY BY FDOT; SAID AGREEMENT HAVING AN INITIAL ONE (1) YEAR TERM, COMMENCING ON MARCH 21, 2026, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR TERMS, BY MUTUAL AGREEMENT OF THE PARTIES.

RECOMMENDATION

The Administration recommends the approval of the attached Resolutions.

BACKGROUND/HISTORY

In July of 1994, the Mayor and City Commission (City Commission) approved the initial Memorandums of Agreement (MOA) with the Florida Department of Transportation (FDOT), authorizing the City to provide maintenance of landscaping along the MacArthur Causeway, specifically from the east end of Watson Island to the western edge of Alton Road, and the Julia Tuttle Causeway, specifically from the east end of the westernmost bridge to Alton Road. Both of these MOAs have been renewed annually since that time.

The most recent agreement for the MacArthur Causeway will expire on March 20, 2026. FDOT has expressed a desire to enter into a new Department Funded Agreement (DFA) for a one (1) year period, with an option to renew for two (2) additional one-year terms, paying the City an amount not to exceed $22,776.00 per year for such landscaping services. A copy of said DFA is attached hereto as Exhibit "A".

Additionally, the most recent agreement for the Julia Tuttle Causeway will expire on March 20, 2026. FDOT has expressed a desire to enter into a new DFA for a one (1) year period, with an option to renew for two (2) additional one-year terms, paying the City an amount not to exceed $260,000.00 per year for such landscaping services. A copy of said DFA is attached hereto as Exhibit "B".

ANALYSIS

Under the terms of these Agreements, the City of Miami Beach will receive the combined sum of $282,776.00 a year, payable in the amount of $70,694 quarterly, for a total potential payment of $848,328 over the course of the initial one (1) year and two (2) renewal years of the DFAs.

For the past several years, the City has utilized the services of a private landscape maintenance company to provide the required work within the scope of services included in these Agreements.

The Julia Tuttle and MacArthur Causeways are maintained by a City-managed contractor. The Greenspace Management Division of the City's Public Works Department employs a Contracts Compliance Administrator who is responsible for monitoring the work of the landscape maintenance contractor on a regular basis to ensure that specifications are complied with and that the landscape materials are properly maintained.

FISCAL IMPACT STATEMENT

No fiscal impact

Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY)

If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/

CONCLUSION To ensure that the MacArthur and Julia Tuttle Causeways' landscaping continues to be maintained at the elevated standards set by the City of Miami Beach, and to receive the annual funding of $282,776.00 from the FDOT that is necessary to support these maintenance standards, the Administration recommends the approval of the attached MacArthur Causeway (Financial Project No. 253087-6-78-01) DFA and the Julia Tuttle Causeway (Financial Project No. 253086- 5-78-01) DFA.

Applicable Area

Citywide

No

Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No

If so, specify the name of lobbyist(s) and principal(s):

Department

Public Works

Sponsor(s)

Co-sponsor(s)

Condensed Title

Execute DFA w/ FDOT, Turf/Landscape Maint Services on MacArthur & Julia Tuttle. PW