C7Q - Approve Fleet Lift Change Order

Resolutions - C7 Q

C7 Q A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF MIAMI BEACH AND TOOLS AND EQUIPMENT SERVICES, LLC, PURSUANT TO ITB 2021-014-WG, FOR THE INSTALLATION OF FOUR NEW COMMERCIAL SERVICE VEHICLE LIFTS AT THE CITY’S FLEET MANAGEMENT FACILITY; SAID CHANGE ORDER, IN AN AMOUNT NOT TO EXCEED $284,932.09, IS TO ADDRESS UNFORESEEN CONDITIONS AND REPAIRS TO THE EXISTING UNDERGROUND DRAINAGE LINES, AS WELL AS INSTALLATION OF NEW DOMESTIC WATER CONNECTIONS AND ELECTRICAL CONDUITS, AND WILL INCREASE THE TOTAL CONTRACT AMOUNT FROM $656,150.00 TO $941,082.09. Applicable Area:

COMMISSION MEMORANDUM

RECOMMENDATION

The Administration recommends approving the Resolution, authorizing the City Manager to authorize and execute Change Order No. 1 to the contract between the City of Miami Beach and Tools and Equipment Services, Inc.

BACKGROUND/HISTORY

The service vehicle lifts installed at the City’s Fleet Management Facility (the “Facility”) had exceeded their useful life. Accordingly, the City issued ITB 2021-014-WG to engage a contractor for the acquisition, installation and replacement of four (4) commercial service vehicle lifts at the existing bays at the City’s Fleet Management Facility, located at 140 McArthur Causeway (the “Project”).

On February 10, 2021, the Mayor and City Commission awarded a contract to Tools and Equipment Services Inc., (the “Contractor”), the lowest responsive and responsible bidder for the Project.

ANALYSIS

During the construction phase of the Project, the Contractor identified several lineal yards of abandoned underground utility conduits that required removal and backfilling and underground infrastructure requiring additional repairs.

The unforeseen conditions resulted in additional scope of work that included restoration of underground drainage lines and installation of new domestic water connections, as well as installation of new electrical conduit and cables to service the vehicle lifts purchased for Service Bays 2, 3 and 4 of the facility.

In order to ensure uninterrupted progress and timely completion of the Project, the Contractor has provided a change order for the additional scope. The total amount of Change Order No. 1 in the not to exceed amount of $284,932.09 is funded with previously appropriated funding, increasing the existing contract total to $941,082.09.

FISCAL IMPACT STATEMENT

The total fiscal impact is $284,932.09.

Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY)

If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/

FINANCIAL INFORMATION

CONCLUSION

The Administration recommends approving Change Order No. 1 to the contract between the City of Miami Beach and Tools and Equipment Services, Inc., pursuant to ITB 2021-014-WG, for commercial service vehicle lifts to address unforeseen conditions and repairs to the underground drainage lines, domestic water connections, and electrical conduits. in the amount of $284,932.09.

Applicable Area

South Beach

Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No

If so, specify the name of lobbyist(s) and principal(s):

Department

Facilities and Fleet Management

Sponsor(s)

Co-sponsor(s)

Condensed Title

Execute CO 1, Tools & Equipment Services, (4) Vehicle Lifts at Fleet Management. FF

RESOLUTION NO.