R7I - Setting the Dates for the Year

Resolutions - R7 I

R7 I A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, SETTING THE DATES FOR THE YEAR 2026 CITY COMMISSION, MIAMI BEACH REDEVELOPMENT AGENCY (MBRDA), AND NORTH BEACH COMMUNITY REDEVELOPMENT AGENCY (NBCRA) MEETINGS. Applicable Area:

COMMISSION MEMORANDUM

RECOMMENDATION

Adopt the Resolution.

BACKGROUND/HISTORY

Pursuant to Section 2.04 of the Miami Beach City Charter, the City Commission shall meet at such times as may be prescribed by ordinance or resolution.

The City Clerk recommends that when scheduling the City Commission meeting calendar, the City Commission consider the following events: Art Basel; the August recess; September for setting the tentative and final millage and budget approval; November and December for election and run-off election meetings (if it is an election year); spring and winter school breaks; Federal and City Holidays (Attachment A); and Religious Holidays (Attachments B and C).

In accordance with Ordinance 2023-4541, the presentation of proclamations, awards, certificates, and all other recognitions made by the Mayor and City Commissioners shall occur at separate, regularly scheduled meetings of the City Commission dedicated specifically for these purposes. These meetings shall be scheduled every other month whenever possible, or on other dates as the City Commission determines at its discretion, provided that at least six (6) presentations and awards meetings are scheduled each year. No other business may be conducted during these Presentations and Awards meetings.

The City Clerk suggests that when scheduling the 2026 City Commission, Miami Beach Redevelopment Agency (MBRDA), and North Beach Community Redevelopment Agency (NBCRA) meeting dates, the City Commission consider the following goals:

1. Schedule, when possible, one City Commission meeting per month; 2. Schedule six separate Presentations and Awards/Commission meetings per year; and 3. Avoid scheduling Commission meetings during August, while the City Commission is in recess.

Additionally, the City Clerk has taken into consideration the availability of the Mayor and City Commissioners, as communicated to the Office of the City Clerk. Meeting dates have been proposed with the intent to avoid known scheduling conflicts and periods of unavailability, ensuring optimal participation.

While the goal of scheduling one City Commission meeting per month was attempted, we do not recommend scheduling a meeting in January due to the unavailability of some elected officials. Instead, as was done in 2025 and 2022, we recommend scheduling two Commission meetings in February, one during the first week of the month and one during the last week of the month. The proposed calendar reflects a balanced approach that prioritizes availability, statutory obligations, and operational needs.

ANALYSIS

It is recommended that the City Commission meetings be set as follows:

Commission Meetings Starts at 8:30 a.m. (unless noted) Presentations and Awards Meetings Starts at 5:00 p.m. (unless noted)

February 5 (Thursday)

February 25 (Wednesday)

March 18 (Wednesday) March 4 (Wednesday)

April 22 (Wednesday) April 15 (Wednesday)

May 20 (Wednesday) May 6 (Wednesday)

June 24 (Wednesday) June 10 (Wednesday)

July 22 (Wednesday)

August - City Commission in recess

September 10 (Thursday)

2 nd Budget Meeting - TBA

October 14 (Wednesday) October 21 (Wednesday)

November 18 (Wednesday) November 4 (Wednesday)

December 9 (Wednesday)

FISCAL IMPACT STATEMENT

N/A

Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY)

If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/

FINANCIAL INFORMATION

CONCLUSION

The City Clerk recommends that the Mayor and City Commission approve the City Commission, MBRDA, and NBCRA meeting dates and the Presentations & Awards meeting dates for 2026.

Applicable Area

Citywide

Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No

If so, specify the name of lobbyist(s) and principal(s):

Department

City Clerk

Sponsor(s)

Co-sponsor(s)

Condensed Title

Set Dates for the 2026 City Commission, MBRDA, and NBCRA Meetings. CC